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Essential for Hospitals & Care Institutions: Standardized Procurement Guide for Underpads & Wet Wipes

Manual for Standardized Procurement of Medical Consumables, strictly controlling quality and cost

2026-04-17

Essential for Hospitals & Care Institutions: Standardized Procurement Guide for Underpads & Wet Wipes

For hospitals, rehabilitation centers, and home care service institutions, high-quality nursing consumables are the foundation of standardized care services. Underpads and medical wet wipes, as daily essential products, are closely related to patient comfort, care safety, infection control, and procurement cost control. As an integrated industry and trade foreign trade company focusing on B-end hygiene care products, we have long provided compliant, cost-effective and customized solutions for global medical and care institutions. This guide will systematically sort out the classification, applicable scenarios, procurement standards, and supplier cooperation methods of underpads and wet wipes, helping you establish a scientific and standardized procurement system and realize efficient, safe and cost-saving procurement.

I. Classification and Applicable Scenarios of Underpads (Medical Grade vs. Home Grade)

Underpads, as a key protective product to keep the environment clean and prevent cross-infection, are widely used in hospitals, rehabilitation centers, and home care scenarios. According to the use scenario and quality standard, they are mainly divided into medical-grade and home-grade, and their performance, compliance requirements, and applicable scenarios are quite different. For B-end purchasers of medical and care institutions, it is crucial to choose the right type according to the actual care needs.

1. Medical-Grade Underpads: Core Choice for Hospitals & Professional Care Institutions

Medical-grade underpads are designed for professional medical scenarios with strict quality and safety standards, which is the first choice for hospitals, rehabilitation centers, and nursing homes. Its core characteristics and applicable scenarios are as follows:

Compliance Standards: It must meet international medical standards such as FDA, CE, and ISO13485, and pass strict biocompatibility tests, without harmful substances such as formaldehyde and fluorescent agents. The microbial limit meets the requirements of medical consumables, and the total number of bacteria ≤200cfu/g, which effectively avoids cross-infection in medical scenarios;
Performance Advantages: Adopt a three-layer composite structure - the surface layer is a non-woven fabric with strong water permeability, which can quickly absorb liquid; the middle layer is a high-absorbent resin (SAP) + wood pulp composite core, with strong water-locking capacity, no back seepage, and the absorption capacity of a single piece can reach 500-1500ml (according to the size); the bottom layer is a waterproof PE film, which is leak-proof and moisture-proof, effectively protecting beds, sofas and other facilities from pollution;
Applicable Scenarios: Hospitals (inpatient wards, operating rooms, emergency departments), rehabilitation centers, nursing homes, mainly used for bedridden patients, post-operative patients, incontinent patients, and patients with mobility impairments. It is suitable for high-frequency replacement and large-scale use, and can withstand the high-intensity use needs of professional care.

We provide medical-grade underpads in multiple specifications (30x45cm, 45x60cm, 60x90cm, etc.), which can be customized according to the size of hospital beds and care needs, and the edge reinforcement design avoids tearing during use, improving the utilization rate.

2. Home-Grade Underpads: Suitable for Home Care & Light Care Scenarios

Home-grade underpads are mainly oriented to home care scenarios, with moderate performance and cost, and are suitable for home care service institutions and families with mild care needs. Its core characteristics and applicable scenarios are as follows:

Compliance Standards: Meet the national daily hygiene product standards, focus on safety and comfort, and do not contain harmful substances, but the microbial limit and biocompatibility requirements are lower than medical-grade products;
Performance Advantages: The structure is relatively simple, usually a two-layer or three-layer structure, with basic absorption and leak-proof functions. The absorption capacity of a single piece is 300-800ml, which can meet the daily care needs of mild incontinent patients or the elderly;
Applicable Scenarios: Home care service institutions, home care for the elderly, pregnant women in puerperium, and infants. It is suitable for low-frequency replacement and small-scale use, focusing on cost performance and comfort.

Tips for Purchasers: For hospitals and professional rehabilitation centers, it is not recommended to use home-grade underpads to avoid the risk of cross-infection and insufficient protection. Home care service institutions can choose according to the care level of the service object, and realize cost optimization on the premise of ensuring basic protection.

II. Disinfection Standards and Procurement Precautions for Medical Wet Wipes

Medical wet wipes are an important tool for cleaning and disinfection in medical and care scenarios, and their disinfection effect directly affects the safety of patients and the quality of care. Unlike ordinary daily wet wipes, medical wet wipes must meet strict disinfection standards and procurement requirements. For B-end purchasers, it is necessary to focus on disinfection performance, compliance, and applicability when purchasing.

1. Core Disinfection Standards for Medical Wet Wipes

Medical wet wipes are divided into two categories: disinfectant wet wipes and non-disinfectant medical wet wipes. The former is mainly used for surface disinfection of objects and skin disinfection (non-invasive), and the latter is mainly used for cleaning the skin and mucous membranes of patients. Their disinfection standards are clearly regulated:

Disinfectant Wet Wipes: According to the international standard EN 1276, the bactericidal rate for Escherichia coli, Staphylococcus aureus, Pseudomonas aeruginosa and other common pathogenic bacteria must be ≥99.99%, and the virus inactivation rate for influenza virus, coronavirus and other viruses must meet the medical disinfection requirements. At the same time, it must be marked with the disinfection ingredients (such as chlorhexidine, hydrogen peroxide, quaternary ammonium salt), disinfection time, and scope of application;
Non-Disinfectant Medical Wet Wipes: Although they do not have disinfection functions, they must meet the medical-grade hygiene standards, the total number of bacteria ≤10cfu/g, no pathogenic bacteria, and the raw materials must be skin-friendly and non-irritating, suitable for cleaning the skin of infants, the elderly, and sensitive patients;
Compliance Certification: It must pass FDA, CE, ISO13485 and other international certifications, and provide a formal test report to ensure that the disinfection effect and safety meet the medical use standards.

2. Key Procurement Precautions

When purchasing medical wet wipes, B-end purchasers need to avoid blind pursuit of low prices and focus on the following points to ensure that they meet the needs of medical and care scenarios:

Clarify the Use Scenario: For surface disinfection of hospital wards, operating rooms, and medical equipment, choose disinfectant wet wipes with strong bactericidal effect; for cleaning the skin of patients, infants, and the elderly, choose non-disinfectant medical wet wipes with skin-friendly, non-irritating, and alcohol-free (to avoid skin damage);
Check the Ingredients and Shelf Life: Avoid purchasing products with harmful ingredients such as alcohol (for skin cleaning), fluorescent agents, and preservatives. At the same time, pay attention to the shelf life and storage conditions (sealed, avoiding high temperature and humidity) to ensure that the disinfection effect is not affected during use;
Focus on Practical Performance: The wet wipes should have moderate humidity, no dripping, strong water absorption, and not easy to break when wiping. For medical scenarios with high-frequency use, choose products with thickened non-woven fabric and strong toughness to improve the use efficiency;
Batch Quality Inspection: For bulk purchases, it is necessary to require suppliers to provide batch test reports, and conduct random inspections on the delivered products to ensure that the quality is consistent with the sample and meets the medical standards.

III. How to Establish a Standardized Nursing Consumables Procurement List

For hospitals, rehabilitation centers, and home care service institutions, establishing a standardized nursing consumables procurement list is the key to improving procurement efficiency, controlling costs, and ensuring care quality. It can avoid blind procurement, redundant inventory, and insufficient supply. Combined with the characteristics of underpads and medical wet wipes, we summarize the following steps to help you establish a scientific procurement list:

1. Sort Out the Demand and Classify the Scenarios

First, count the number of service objects (patients, elderly, etc.) and the type of care services, and sort out the use scenarios and demand volume of underpads and medical wet wipes: For example, the inpatient ward of a hospital mainly uses medical-grade underpads (large size, high absorption) and disinfectant medical wet wipes; the rehabilitation center focuses on medical-grade underpads suitable for patients with mobility impairments and skin-friendly non-disinfectant wet wipes; the home care service institution can configure home-grade underpads and a certain amount of medical-grade wet wipes according to the care level.

2. Determine the Product Specifications and Quality Standards

According to the use scenario, determine the specific specifications and quality standards of the products, and list them in detail in the procurement list:

Underpads: Clearly mark the type (medical-grade/home-grade), size, absorption capacity, material (such as whether the core contains SAP), and compliance standards (such as FDA, CE); for example, "medical-grade underpads, 60x90cm, absorption capacity ≥1000ml, FDA certified";
Medical Wet Wipes: Clearly mark the type (disinfectant/non-disinfectant), disinfection ingredients, bactericidal rate, scope of application, and packaging specifications (such as 50 pieces/pack, 10 packs/case);
Quality Threshold: Set the minimum quality standard in the list, and clarify that unqualified products (such as failing to meet disinfection standards, tearing easily) will be rejected to avoid quality risks.

3. Calculate the Demand Volume and Set the Safety Stock

According to the daily usage volume, calculate the monthly and quarterly demand volume, and set a reasonable safety stock to avoid stock shortage affecting care work. For example, if the daily usage of medical-grade underpads in a hospital ward is 500 pieces, the monthly demand is about 15,000 pieces, and the safety stock can be set to 3,000 pieces (20% of the monthly demand) to cope with the sudden increase in demand.

At the same time, classify the products according to the demand frequency: high-demand products (such as medical-grade underpads, daily-use medical wet wipes) are included in the regular procurement list, and low-demand products are included in the emergency procurement list to optimize the procurement cycle and reduce inventory pressure.

4. Establish a Dynamic Adjustment Mechanism

The procurement list is not static. It is necessary to regularly count the actual usage, user feedback (such as product quality, applicability), and market changes (such as raw material price fluctuations, new product launches), and adjust the list dynamically: for example, if a certain type of medical wet wipe has poor user feedback (irritating to the skin), it will be removed from the list and replaced with a more suitable product; if the demand for home-grade underpads increases, the procurement volume will be increased appropriately.

IV. Supplier Audit and Cooperation Model

For B-end purchasers of medical and care institutions, choosing a reliable supplier is as important as selecting high-quality products. It is directly related to the stability of product quality, delivery time, and after-sales service. We recommend establishing a strict supplier audit system and choosing a suitable cooperation model to achieve a win-win situation.

1. Strict Supplier Audit Standards

When selecting suppliers of underpads and medical wet wipes, the following aspects should be focused on for audit to avoid cooperating with unqualified suppliers:

Qualification Audit: Check whether the supplier has a complete production qualification, such as medical device production license, ISO9001, ISO13485 quality management system certification, and whether the products have FDA, CE and other international certifications. At the same time, require the supplier to provide relevant test reports and product samples for verification;
Production Capacity Audit: Understand the supplier's production scale, number of production lines, annual output, and supply capacity to ensure that it can meet the large-order demand and timely delivery. For example, our company has 18 advanced production lines, with an annual output of 500 million pieces of hygiene care products, which can meet the large-order demand of hospitals and care institutions;
Quality Control System Audit: Understand the supplier's raw material procurement, production process control, and finished product inspection process to ensure that the product quality is stable and consistent. We have a professional quality inspection team to conduct strict testing on each batch of products, and the qualified rate is as high as 99.8%;
After-Sales Service Audit: Understand the supplier's after-sales service system, such as whether there is a 24-hour online service, how to handle quality problems (such as refund, replacement), and whether it can provide technical support (such as procurement plan optimization).

2. Suitable Cooperation Models for B-End Customers

According to the procurement volume, demand stability, and customization needs of medical and care institutions, we provide two mainstream cooperation models to help you optimize procurement costs and ensure supply stability:

Long-Term Cooperation Agreement Model: Suitable for institutions with large and stable procurement volume (such as large hospitals, chain rehabilitation centers). Both parties sign a one-year or multi-year long-term cooperation agreement, which clarifies the product price, quality standards, delivery time, and after-sales service. The advantages are: locked-in price (avoiding cost increase caused by raw material price fluctuations), priority delivery (ensuring no stock shortage), exclusive customization rights (such as customized packaging, product specifications), and preferential discounts (10%-25% discount according to the annual procurement volume). We also provide free sample testing and regular return visits for long-term cooperative customers to understand product usage and optimize solutions;
Customized Specification Cooperation Model: Suitable for institutions with special care needs (such as hospitals with special-sized beds, rehabilitation centers with special disinfection requirements). We can customize the product specifications, absorption capacity, disinfection ingredients, packaging design (such as printing the institution's logo) according to the customer's specific needs, without additional customization fees. At the same time, we provide small-batch trial orders to ensure that the customized products meet the actual use needs before large-scale procurement.

In addition, we adopt the DTC (Direct-to-Consumer) model, eliminating intermediate links such as agents and distributors, and selling products directly to B-end customers, which can reduce the unit price of products by 12%-18% compared with the traditional procurement model, helping you further control procurement costs.

V. Why Choose Us as Your Nursing Consumables Supplier?

As a B-end-oriented integrated industry and trade foreign trade company specializing in hygiene care products, we have unique advantages in product quality, production capacity, customization services, and after-sales support, which can provide you with one-stop standardized procurement solutions for underpads and medical wet wipes:

Compliant and High-Quality Products: All medical-grade underpads and wet wipes have passed FDA, CE, ISO13485 and other international certifications, strictly implement medical standards, and ensure safety and reliability, which can meet the infection control needs of hospitals and care institutions;
Strong Production and Supply Capacity: With its own modern production base and 18 advanced production lines, it can meet the large-order demand and ensure timely delivery, and the safety stock reserve can cope with the sudden increase in demand;
Professional Customization Services: We can customize product specifications, absorption capacity, disinfection ingredients, and packaging according to your specific needs, perfectly matching your care scenarios;
Cost-Effective Prices: Direct sales from manufacturers, no intermediate links, and tiered discounts for bulk orders and long-term cooperation, helping you maximize cost savings;
Perfect After-Sales Support: A professional after-sales team provides 24-hour online service. For any product quality or procurement problems, we will respond quickly and solve them in time, ensuring your worry-free procurement.

Establishing a standardized procurement system for nursing consumables is the key to improving the quality of medical and care services and reducing operating costs. We are willing to work with you to provide compliant, high-quality, and cost-effective underpads and medical wet wipes, helping your institution achieve efficient and standardized operation. If you have any procurement needs or questions, please contact us at any time, and we will provide you with professional consultation and customized solutions for free!